Recorder (On-call, Maui)
Department: ‘Ohana Conferencing (OC)
The Recorder documents in a professional, productive, efficient respectful and collaborative manner. Responsibilities include pre-conference preparation calls with the facilitator and other ‘Ohana Conferencing/Youth Circle staff as needed, to ensure that all needed materials, food and water are available prior to the conference start time. Supports the facilitator during the conference in safely guiding and or escorting participants in and out of the site and promoting a positive atmosphere during the duration of the conference. Collect, organize, analyze, all pre-conference documentation regarding the conference, circle or meeting prior to the conference.
Responsible for thorough , professional and efficient note taking to include key issues in a concise manner as presented from all key participants, including family and professional sources to appropriately and non-judgmentally secure important concerns and issues pertaining to the conference. Accurately document from all key participants, and actively pursuing clarification where needed regarding critical information such as important court and follow up dates, contact information including names, fax number, telephone, mailing and e-mail address provided during the conference. Verify and clarify legal status and timelines of all of cases during the ‘Ohana Conference/Youth Circle. Responsible for writing the ‘Ohana Conference report including amendments and editing until satisfactory completed no later than ten (10) days from date of conference and sooner on rushed requests. Responsible for timely communication with conferencing team. Responsible and in collaboration with the facilitator and Administrative staff, for pickup and delivery of ‘Ohana Conference/Youth Circle materials, including food and water, key or other miscellaneous materials prior to the conference, as needed. Provide child care at conferences, as requested or needed.
Minimum Requirements: Must have a Bachelor’s degree in a related field from an accredited institution of higher learning and a minimum of one (1) to two (2) years related experience and/or training. Valid driver’s license, no-fault automobile insurance, acceptable motor vehicle abstract, and access to an insured, reliable vehicle is needed. Must maintain an ethical, responsible and professional attitude and demeanor under all circumstances in person, by phone, e-mail and correspondence, in order to effectively and efficiently engage and maintain working relationships with families, professionals and youth who are undergoing complex and crisis situations. Individual with experience working with families whose children have been harmed or threatened with harm and in facilitation and/or mediation, preferred. Individual with culturally relevant training and/or experience specific to the community served, preferred. Team player with a positive attitude and the ability to interact with all levels of the organization. Demonstrate a high degree of professionalism and maturity. Committed to quality and performance improvement. Excellent verbal and written communication skills in person and on the phone are required for this position. Ability to be proficient with computer use including keyboarding, word processing, and database manipulation. Proficient use of Microsoft Word, Excel and Outlook are required. Successful criminal and child abuse and neglect background clearance as required by state regulations for those who work with children and families in the Child Welfare System.
Deadline to Apply: Open until filled